Shaping Yarra Ranges
The Panel involved up to 40 members, selected from everyone who registered, reflecting the diversity of the Yarra Ranges community. This included age, background, connection to Yarra Ranges, and life experiences.
All Yarra Ranges residents 16 years or over, with a willingness to learn from others and an open mind to finding solutions were encouraged to get involved. Selection was based on demographics and conducted by a third party, to make sure the process is fair and impartial. Council is committed to involving and hearing from a wide range of people.
Introductory session - Wednesday, 17 July 7 - 9pm, online
Meeting 1: Saturday, 20 July from 9:30am to 3:30pm -Lilydale Civic Centre
Meeting 2: Saturday, 3 August from 9:30am to 3:30pm-Lilydale Civic Centre
Meeting 3: Saturday, 17 August from 9:30am to 3:30pm-Lilydale Civic Centre
Deliberative engagement brings together a group of people who reflect the make-up of our Yarra Ranges community. The group members will be diverse in age, gender, race, language, income, education or other criteria. This group is called a panel.
The panel process allows time for participants to take in the relevant information, ask questions, consider and debate some of the more difficult decisions Council is facing.
We are looking for people who live in Yarra Ranges, aged 16 or older and can commit to attending sessions on a Saturday.
The Expression of Interest (EOI) will ask for personal information, to make sure that we have representation in the room that reflects the people in our community.
By completing the EOI, you are providing Deliberately Engaging Pty Ltd with personal information about yourself. All personal information collected is handled in accordance with the Australian Privacy Principles. By completing this registration form, you authorise Deliberatively Engaging to provide Yarra Ranges Council with certain personal information, including your name, contact details and any information necessary, including special needs you may have, to support your participation.
https://www.deliberatelyengaging.com.au/privacy-policy-2/
If you require support to attend and/or participate, please indicate on the EOI and one of our team will reach out to discuss accommodations.
To make sure the process is not biased, Council have engaged a neutral third-party (Deliberately Engaging) to manage the recruitment and selection of the panel, based on demographic data.
By completing the EOI, you are providing Deliberately Engaging Pty Ltd with personal information about yourself. All personal information collected is handled in accordance with the Australian Privacy Principles. By completing this registration form, you authorise Deliberatively Engaging to provide Yarra Ranges Council with certain personal information, including your name, contact details and any information necessary, including special needs you may have, to support your participation.
By joining the panel you will:
- Work with other residents to develop recommendations for Council on complex issues that must be resolved to achieve the Community Vision.
- Help Council plan for Yarra Ranges now and into the future, beyond the four-year planning cycle.
- Learn more about local government.
- Receive a payment of $400, in recognition of your commitment and the importance of this work. You must be able to attend ALL four meetings to receive this compensation.
We do require you to be able to attend four sessions of panel activities.
The first session is a meet and greet session, getting to know the group and facilitators. You will receive more background to understand the process and information to help with deliberations in the full-day sessions.
There will be three panel workshop days, all on Saturdays between July - August.
The panel will be made up of around 30 people from across the Yarra Ranges Council area, representing different age groups, backgrounds and life experiences of our residents. The panel will work together to provide input and recommendations to Council, for consideration in the development of the Council, Asset and Financial plans.
The panel will:
External facilitators will support all members to share their viewpoints and work together respectfully.
We will provide you with some reading before each session, and make sure you have the information and support you may need to participate.
Over the three full days, the panel will work through some of the more complex challenges facing the Council and the community to support achieving the Community Vision.
The 'tricky' questions to be debated will be informed by the broad engagement activities taking place between March-May.
To support the panel's discussion, debates and informed recommendations, the following will be provided:
- A neutral facilitator engaged by Council to lead the discussions and facilitate open sharing and learning between all participants.
- Data from earlier engagements, Council services and other relevant sources
- Technical experts, from within Council and other relevant industries, if required, to respond to questions and provide evidence.
We will carefully review and consider the panel recommendations and provide feedback on where they have and haven't been included in the Draft Council Plan in 2025.
We will keep the community informed about the panel process throughout.
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Yarra Ranges Council respectfully acknowledges the traditional owners, the Wurundjeri people, as the custodians of this land. We pay respect to all Aboriginal community Elders, past and present, who have resided in the area and have been an integral part of the history of the region.
This site is owned and operated by Yarra Ranges Council using software licensed from Social Pinpoint. For details on how Yarra Ranges Council collects and protects your personal information, refer to their Privacy Policy below. For details of how Social Pinpoint may access personal information, please refer to Social Pinpoint’s Privacy Policy.
Our collection, use and disclosure of your personal information is regulated by the Victorian Privacy and Data Protection Act 2014. You can find more information about your privacy rights at the Office of the Victorian Information Commissioner.
This privacy statement applies to Shaping Yarra Ranges. For information about the broader collection and use of personal information by Yarra Ranges Council, please refer to our Privacy Policy.
Yarra Ranges Council is bound by the Privacy & Data Protection Act 2014 and Health Records Act 2001. We abide by our obligations under the Australian Privacy Principles. All information collected is held securely and used solely by Council for a specific and/ or directly related purpose. Council may disclose the information collected to other organisations if required or as permitted by legislation.
Information provided toYarra Ranges Council may be subject to discovery under the Freedom of Information Act 1982.
When you register for a Shaping Yarra Ranges, we collect: an email address, password, a name, location (post code or suburb only), year of birth and gender. It is necessary to complete each of these fields to register for an account.
On registration, we will validate your email address by asking you to respond to a communication to that email address, but we do not check the accuracy of any other information you submit.
You may sign up to Shaping Yarra Ranges using an email address that does not include your name and by providing a nickname rather than your actual name.
Yarra Ranges Council does not seek to identify anyone on the basis of the information submitted, except to address a query made by that account holder to the Yarra Ranges Council.
We may combine your account information with data we collect about your use of our digital services, including behavioural and location data, and other information you provide to the Yarra Ranges Council. This combined information may include data that we have already collected about you.
The data we collect is used for the following purposes:
We may allow some third parties to use cookies and other technologies to collect data about your use of our digital services so that they can provide us with promotions, analytics, ratings, and marketing services. Some third parties may be able to match this data with personal information they already have about you.
We require that our service providers have appropriate controls to protect your personal information and that they only use your personal information for authorised purposes.
Please keep in mind all responses to the Council can be subject to Freedom of Information requests.
When you contribute your content, questions, or views we may collect basic personal information such as your name, gender, and age. We may also collect contact details such as your postal address, email address and telephone number, as well as the information or content that you provide as part of the user generated content.
We may give you the option to provide sensitive information about you, including information about your race or ethnicity, political opinions or affiliations, religious beliefs, or affiliations, physical or mental health or sexuality. You should only provide us with such information if you consent to us collecting it and handling it in accordance with our Privacy Policy and any collection statement given to you. We will treat it as personal information and will handle it in accordance with our Privacy Policy on the understanding that you have consented. In some circumstances, you may not be able to participate unless you provide us with sensitive information.
The data we collect may be used to:
Please keep in mind all responses to the Council can be subject to Freedom of Information requests.
When you participate in research or surveys, we may collect basic personal information such as your name, gender, and age. We may also collect contact details such as your email address and telephone number, as well as the specific information that you provide in relation to the research being conducted.
This site is owned and operated by Yarra Ranges Council using software licensed from Social Pinpoint. For details on how Yarra Ranges Council collects and protects your personal information, refer to their Privacy Policy below. For details of how Social Pinpoint may access personal information, please refer to Social Pinpoint’s Privacy Policy.
We may give you the option to provide sensitive information about you, including information about your race or ethnicity, physical or mental health or sexuality. You should only provide us with such information if you consent to us collecting it and handling it in accordance with our Privacy Policy and any collection statement given to you. We will treat it as personal information and will handle it in accordance with our Privacy Policy on the understanding that you have consented. In some circumstances, you may not be able to participate unless you provide us with sensitive information.
The data we collect may be used to:
When you sign up to receive a Yarra Ranges Council newsletter (electronically or in hard copy) or enter a competition or promotion, we may collect basic personal information such as your name, gender, and age. We may also collect contact details such as your postal address, email address and telephone number, as well as the information or content that you may provide for a competition or event.
When you sign up to receive a Yarra Ranges Council newsletter, we may also ask you to provide other information about yourself, including your preferences and interests.
The data we collect may be used to:
We may allow some third parties to use cookies and other technologies to collect data about your use of our digital services so that they can provide us with marketing, promotions, analytics and ratings services. Some third parties may be able to match this data with personal information they already have about you.
When browsing this site or Council's main website certain unidentifiable information regarding your visit is logged. Information gathered includes what pages are accessed or downloaded. No attempt will be made to link such data to individuals.
We may use this data for statistical purposes and to evaluate and improve the effectiveness of our website.
Council may also use third party applications in the provision of some services, such as the delivery and submission of electronic forms, appointment bookings, secure document signing and the delivery of electronic communication. The following third-party applications may be used. We advise that you read their individual privacy policies, which are linked below:
You don’t have to give us all the information we ask you to provide, but this may limit how we interact with you, and which services we can provide.
You have a right to access any personal information we hold and may ask us to update or correct your personal information.
Yarra Ranges Council is required to comply with the Freedom of Information Act 1982 (FOI Act) and any submission provided to Yarra Ranges Council may be the subject of a request under that Act.
All requests for access to survey results or other engagement activites will be dealt with in accordance with the FOI Act. The Act includes various exemptions for documents such as documents provided in confidence and personal information.
Any FOI application that relates to personal information or confidential survey answers will be processed in accordance with these exemptions. Freedom of information Yarra Ranges Council
Please keep in mind all responses to the Council can be subject to Freedom of Information requests.
If you think the privacy of your personal or health information has been interfered with, within Council or we have breached the Privacy Policy, please contact the Privacy Officer on 1300 368 333 or email mail@yarraranges.vic.gov.au.
The following Terms and Conditions govern the use of Shaping Yarra Ranges (“the site”). The software platform is owned by Social Pinpoint Pty Ltd and operated by us, Yarra Ranges Council.
By accessing and using this site, you are choosing to accept and comply with the Terms presented throughout this agreement as well as the Privacy Policy and Moderation Policy. These Terms apply to all visitors and users of this site. Linked sites, affiliated services or third party content or software have their own Terms that you must comply with. If you disagree with any of the Terms presented in this agreement, you may discontinue using the site immediately.
If you are under 18 years old, please ensure that your parent or guardian understands and accepts these Terms and Conditions (including the Privacy Policy and Moderation Policy).
What are the conditions with a user’s account?
While using the site, you must not violate any applicable laws and regulations. It is our duty to protect the confidentiality of content you provide on our site in accordance with our Privacy Policy. When you create an account with us, you must always provide us with accurate information. Failure to provide accurate information violates the Terms, which may result in immediate termination of your account on our service. You are responsible for protecting your own password you use for this site and for any activities done under that password. Unauthorised use of your password or account must be immediately reported to us. In some cases, we or our agents may require access to your user accounts to respond to technical issues.
We are not responsible for the content on the site that has been provided by the users of the site. Any content posted by you is subject to the rules of our Moderation Policy. Your contribution to the site may be edited, removed or not published if we consider it inappropriate (refer to Moderation Policy). Contributors should also be aware that their posts may remain online indefinitely. Where practical, you may choose not to identify yourself, deal with us on an anonymous basis or use a pseudonym.
What do we require from our users?
You must understand and agree that, without limitation:
Can your account be suspended or terminated?
We may terminate or suspend access to your site and/or account immediately, without prior notice, including without limitation if you breach the Terms. We may immediately deactivate or delete your account and all the related files and information in your account. After your account has been terminated, the content you have posted may also remain indefinitely on the site.
If you want to terminate your own account, please send an email to web@yarraranges.vic.gov.au.
Governing Law
These Terms shall be governed in accordance with the laws of Victoria, Australia, without regards to its conflict of law provisions.
Indemnification
Yarra Ranges Council, its subsidiaries, affiliates, officers, agents, licensors and other partners are not responsible for any loss, liability, claim, or demand, including legal fees, made by any third party due to or arising from a breach of this agreement and/or any breach of your representations and warranties set forth above.
What content do we own?
This website contains the copyrighted material, trademarks, patents, trade secrets and other proprietary information (“Intellectual Property”) of Yarra Ranges Council and its suppliers and licensors. Yarra Ranges Council owns and retains all proprietary rights in the intellectual property. All intellectual property in the content of this site including without limitation to text, software, source code, pages, documents and online graphics, photographs, sounds, audio, video and other interactive features are owned by or licensed to us.
Any original content that you submit or post on our site may be made available to the public and allows users to share your content (with the end user acknowledging your contribution) under the Creative Commons Attribution-ShareAlike 4.0 Australian License.
Except for Intellectual Property which is in the public domain or for which you have been given written permission, you may not copy, alter, transmit, sell, distribute any of the Intellectual Property on this site.
We are not responsible for your communications or dealings, including payment and delivery of goods or services, with a third party found via our website. Any loss or damage incurred from those communications or dealings are solely between the user and the third party.
Disclaimer and Warranties
Users must agree that you use of the site is at your own risk. We make no warranty that the site will meet your requirements or be uninterrupted or error-free. Any material that the user downloads through the site is done at their own risk and are responsible for any damages to their computer system or loss of data.
What happens if these Terms change?
We reserve the right, at our sole discretion, to modify or replace these Terms at any time without notice. The most recent version of the Terms can be seen on this page. By continuing to access or use our site after those revisions become effective, you agree and will comply to the revised terms. If you do not agree to the revised terms, please discontinue using our site.
Contact Us
If you have any questions about these Terms, please contact us at web@yarraranges.vic.gov.au
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